Using the OpenEdition Freemium Publisher space

Screencap of the Freemium Editor Space

Screencap of the Freemium Publisher Space

Site features

The OpenEdition Freemium publisher space has three functions:

  • view the sales records of your publications in libraries and bookstores;
  • view the status of your books in the digital distribution chain;
  • integrate your books into the distribution system.


Your space is here:

Fill in the login details, provided by the OpenEdition team.

One login per editorial brand.



It provides a summary of the status of the distribution of your books, a quick visualization of the latest sales[1] in libraries, as well as the next publications planned on your site.

The two graphs allow you to understand at a glance the dynamism of your sales in relation to the access mode of your publications. They refer to sales in libraries.


This screen shows the path of the works in the distribution chain. This is where new book entries will be integrated and submitted.

→ See “Add a book record.”

This diffusion chain is represented by eight states corresponding to the different statuses of the book in the chain.

→ See “Path of books in the diffusion chain

The first tab of the “All Books” table is a summary of all the books entered in the OpenEdition Freemium space.

A drop-down menu on the right allows you to view several types of information about your books:

On the right of each record, the “Action” and “View” buttons allow you to view all the information available on a book in the Freemium space:

When the title of a book is colored blue, it is associated with a link to the book published on the OpenEdition Books site:


This screen lists the series present on the platform. It is possible to add a new collection for books to be submitted.

Institutional Sales Statements

This screen shows the income from the sales and rentals of books in libraries. The rows can be sorted according to each field by clicking on the chevrons in the column headers

By default, sales are for the current quarter. It is possible to :

  • choose your reference period, by: month, quarter or semester;
  • view for all periods: “View all periods” ;
  • retrieve the results as an Excel file.

Statements of sales in bookstores

These statements present the results of sales in electronic bookstores. These results are available as downloadable Excel files that have become quarterly, semi-annual and annual as of 2018 (also available in HTML format for semi-annual and annual).

Add a book entry

The submission of a new entry will then be validated or rejected by the OpenEdition team. If it is validated, it will enter the distribution circuit. The book is then marketed as soon as it is published.

To add an entry, go to the “Book” screen. Click on “Add a book”, above the tabs: the form that appears must be filled in.

Create an entry

The mandatory fields for the creation of a new book entry are marked with an asterisk (*). They are the title, the year of publication, the collection[2], the date of publication, the language and the distribution mode[3]. It is also mandatory to indicate at least one author, director, or scientific editor.

Rules for submitting an entry

Before submitting your record, we ask that you provide more information than the required fields, whenever possible. This includes the following data:

  • Subtitle;
  • Print ISBN, if the book has a print version;
  • Authors, directors, if the book is a collective: if the field director is filled in, the chapter authors should not be indicated;
  • Specify the type of book, in particular “Monograph” or “Collective work”;
  • The pagination, if the book has a printed version;
  • The year of publication;
  • Commercial information: price, electronic ISBN, specification of the distribution mode (freemium, exclusive, open access). This information allows us to quickly inject the book into the distribution chain.

Then “Save” the record at the bottom of the form.

Resume and submit an entry

When an entry is saved, it appears in the “Pending” tab:

It is possible to resume work by editing the entry:

When the entry is ready, “Submit” it by checking the line and clicking on the corresponding button:

To delete the entry:

After clicking on “Submit”, it is no longer possible to modify the book entry.

From “Submitted” to “Accepted” or “Rejected”

Once the book entry is submitted, the book appears in the “Submitted” tab:

When the OpenEdition team validates your book entry, it appears in the “Accepted” tab:

The OpenEdition team may also consider your record incomplete. The book will then appear in the “Incomplete” tab and the record will be editable again until you resubmit it:

The book may also be rejected:

A rejected record may be reissued for resubmission, or deleted by you.

Path of the books in the distribution chain

This path is visible in the “Books” screen. Nine tabs are visible, a general tab “All books” then eight tabs corresponding to the states of the books in the chain:

Rejected / Incomplete / Pending / Submitted / Accepted

These tabs concern the book entries before the validation of the bibliographic and commercial information, therefore before the distribution.

On sale

The titles are on sale.

Distributed in libraries

Books are published on your OpenEdition Books site and are available to libraries that have purchased them (permanent purchase or annual rental).

Distributed to bookstores

The detachable formats of the books (ePub, PDF) are deposited with our partner, which takes care of the distribution to all retailers.

These steps are cumulative: thus, all the books distributed in bookstores are also available for libraries.

[1] “Sales” here means all perennial purchases and book rentals (year-round access).

[2] The addition of a new series on OpenEdition Books must be validated by the platform’s Scientific Council, for more information see:

[3] Delivery mode: freemium, exclusive, open access, undefined. Therefore, it is not necessary to specify the chosen access mode upon submission of the record.

Featured Image: Photo by Adrian Hernandez on Unsplash. Free to use under the Unsplash License

Cite this blog post
Gwenn Dossmann (2022, October 4). Using the OpenEdition Freemium Publisher space. OpenEdition Books & Journals Support. Retrieved May 18, 2024, from

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