Creating a Book in Lodel

Choose a Book series

A series (“collection” on Lodel interface) contains Book publications, which in turn will contain subparts and texts.

Reminder: The integration of a new collection on the platform must be subject to scientific validation. If the series of a book to be put online does not yet exist, please contact the OpenEdition Books team beforehand. See “Applying for a book series”.

Choose the series in which the book will be created and click on it to enter.

Creating a book

Once on the book series page (Edit > Series), pull down the Publications menu and select Book.

An edition form opens: fill in this form minding the fields covering the mandatory metadata of a book. See the documentation “Metadata for a book “.

Group of titles (Groupe de titres)

Typographic enhancements

For typographic enhancement of titles and subtitles, it is necessary to manually integrate tags as some formatting is integrated by their HTML code.

Italics : <em>…</em>

Archaeological research in the heart of the  <em> Forum</em>

Archaeological research in the heart of the Forum

Exponent <sup>… </sup>

a<sup>2</sup> + b<sup>2</sup>  = c<sup>2</sup> 

a2 + b2 = c2

Small caps

<span style="font-variant:small-caps;">Amerindians from Nouvelle-France</span>

Amerindians from Nouvelle-France

Non-breaking spaces

100&nbsp;km

100 km

Reading direction right to left

<span dir="rtl">الفاصل بين الحق والباطل من مفاخر أبناء قحطان واليمن</span>

الفاصل بين الحق والباطل من مفاخر أبناء قحطان واليمن

Translated titles

To integrate a title translated into another language, pull down the menu Titre alternatif de la publication (dans une autre langue) and choose the language.

A field opens. There is no distinction between title and subtitle in the translated titles. Subtitles are entered after the title, separated by appropirate punctuation mark (refer to the metadata on the front cover).

Metadata group (Groupe des métadonnées)

The Groupe des métadonnées (Metadata Group) includes the following fields that can be filled in:

  1. Authors (Auteurs)
  2. Publication number (Numéro de la publication)
  3. Languages (Langues)
  4. License (Licence)
  5. Funding (Financement)


The fields “Electronic Publication Date” (Date de publication électronique), “Paper Publication Date” (Date de publication papier) and “Paper Edition License” (Licence de l’édition papier) are not required: they are a legacy of OpenEdition Journals. A project to remove these fields is underway.

The following fields should not be filled in as they only apply to book series :

  • “ISSN paper edition (for series)” (ISSN édition papier pour les collections)
  • “ISSN electronic edition (for collections)” (ISSN édition électronique (pour les collections)

Add an author

There are four possible author types in OpenEdition Books:

  • Director of publication (Directeur de publication)
  • Author (Auteur)
  • Translator (Traducteur)
  • Scientific editor (Éditeur scientifique)

Main authors: director of publication or author

The Director of publication of a book is the person responsible for a collective publication.

The author of a book is the principal or exclusive author of a book.

There may be more than one author or director of publication.

Reminder. Any book must have at least:

  • one or more authors ;
  • or one or more director.s of publication – not both at the same time;
  • or a scientific editor (in the case of a source edition).

There can be one author and one scientific editor.
However, there cannot be an author and a director of publication.

Note. For collective works, the directors of publication are to be indicated in the metadata of the book and the chapter authors at the chapter level.

Additional authors: translator and scientific editor

In addition to the author or director of publication, there are two other types of author: the translator and the scientific editor (the scientific editor is the person responsible for preparing the critical edition of source texts. This is why it is possible to indicate him in the case of an anonymous work). These two types of authors can be entered either at the book level or at the document level, but not both at the same time. The translators or scientific editors included in this step therefore have roles on the entire book.

To fill in an author name, it is imperative to distinguish the first and last name in the fields provided, and to include a Description de l’auteur (Author description) if possible. Be careful however, the Author description fields must not contain unwanted tags and formatting, for more information check our documentation “Paste without formatting and unwanted tags in Lodel forms”.

It is possible to enter as many authors as necessary.

To add an author: click on Add opposite the chosen type

The following block appears

It is then necessary to fill in the first name, the last name, the description of the author.

Publication number (numéro de publication)

This field allows you to enter a book number in a series. It is a text field and not a number field, so it is possible to integrate the publication number as a Roman numeral, or to integrate letters. It is not a necessary metadata.

Languages

Meaning of the language fields

There are three distinct language fields.

  • The language of publication is the essential data for the publication and distribution of the work.
  • The secondary language corresponds to a document language present in the work, at a lower degree than the language of publication. For example, a collective work in French with a number of chapters in English.
  • The original language corresponds to the source language if the work is translated.
  1. Document language is the language in which a document, i.e. a chapter or a document, is written. It is contrasted with citation language, a language in which quotations are written within a text. Thus, the secondary language must be a language in which documents are written in their entirety, not a language that is quoted in the course of a text. For a book written in French within which original Greek texts are quoted, ancient Greek is not a secondary language.
  2. It is possible for a book to have two languages in equal volume, for example if the content is fully translated within the book, or if it is a bilingual edition. In this case, it will still be necessary to define a publication language and a secondary language. To choose the main language, one can refer to the extra-textual content: for example, if the main title of the book is French, the main language of publication should remain French. If the interest of the work is more for the French-speaking readership -for example, an unpublished translation- the language of publication can also be French. If there is no way to distinguish between these two languages, the publisher will be able to evaluate which linguistic audience the book should be most visible and relevant to, since the information about the language of publication (main) will be an essential data of the book in the distribution networks, databases, bibliographic directories, library sales catalogs, electronic bookstores…

If the work in its entirety has an original language, it must logically have one or more translators, to be filled in at the book level.

Add a language

  • Click on the drop-down menu.
  • Select the language from the menu.
  • The language is displayed in the field.

License

The license corresponds to the rights of reproduction and use associated with the book on the platform. The license of a book on OpenEdition is chosen from a predefined list.

List of licenses

The licenses cited are on the one hand the “OpenEdition License for Books”, on the other hand of the Creative Commons Licenses.

The definition of a license is mandatory for the distribution of books. The “OpenEdition Licence for Books” will apply by default to any book on the platform if nothing is specified. This license refers to copyright and intellectual property rights according to the French and international legislations concerned.
See: http://www.openedition.org/6540?lang=en, section Intellectual property rights.

Funding

It is possible to enter information about the funding that enabled the publication of a work. See ” Funder Registry ” https://objs-en.hypotheses.org/55

Cataloguing elements

The cataloguing elements correspond to the bibliographic reference information on the book, in addition to the author, title, publisher and series.

This information is attached to the reference edition of the book concerned. This reference edition can be a printed edition of which the book you are putting online is a digital reproduction. The reference edition can also be this electronic edition itself, in the case of an exclusively digital novelty or a reissue of the work on the occasion of the digital version. The information in this group must therefore be filled in according to this reference edition.

Place of publication

The place of publication must correspond to the city of publication of the book, i.e. the city where the publisher is located. However, it may be relevant to enter a different city if the city of publication of the reference edition differs from the actual city where the publisher of the book is located on the platform.

The integration of this information is mandatory. However, if it is not entered, by default the automatic reference will retrieve the information of the general place of publication entered for the publisher.

Year of publication

The Year of publication is an essential data for the distribution of the work. The year is to be indicated in its numerical form in four digits: 2012 for example.

The Year of publication is the reference year of the publication of the work. It should not be confused with the Electronic Publication Date, which is the date the book was published on the OpenEdition Books platform. The electronic publication date is automatically integrated, and corresponds to the day of publication of the book on the platform.

What to do for a re-edition or a reprint?

Two possibilities:

  1. It is customary to specify that it is a re-edition or new edition of a book, when significant changes have been made to the content of a first version: reworking of text, updating of bibliography, new preface, etc. In this case, it is preferable to indicate the year of creation of this enriched or amended digital version as the year of edition compared to the original printed version (2016 for example for an original version dating from 1997). In this way, the two texts are clearly differentiated.
  2. On the other hand, if the digital work is similar in content to an original printed version, it is correct to indicate as the year of edition the reference year of the original work (1997, to use the same example). This indicates that the two versions, digital and printed, are identical in content.

The date of electronic publication will allow us to identify the date of creation of this digital version of a work which, moreover, can be faithfully found in paper version by the readership.

Number of pages

When the reference edition of the work is a printed version, the number of pages is that of this printed edition. It corresponds to the pagination to be quoted for the bibliographic reference of the work.

The Number of pages field is a text field, which allows to integrate a numbering with letters, for example Roman numerals.

  • Roman numerals in lower or upper case (X-XX) ;
  • Arabic numerals (123-145) ;
  • combination of both (LII-449).

Format / material description / price of the paper volume

This data is not displayed.

Co-publisher

To be filled in if the book has a co-publisher. There are two possibilities:

  • A list of co-publishers is already filled in the left window. You have to choose one of them to add it to the right window.
  • If there is none. You must then add a new entry “co-publisher”.
  1. Enter a co-publisher from an established list

Click on a co-publisher name, then click on the arrow to change the block

2. Integrate a new co-publisher. Click on Add and fill in the new co-publisher

Click on OK: the new co-publisher is integrated

Addenda groupe (Groupe des addenda)

This group collects the presentation texts of the book. A blurb is required for the book to be distributed. The summary or excerpt is posted on the book’s presentation page on the OpenEdition Books platform, and included in the generated ePub and PDF formats.

Fill in the summary of the work

The presentation of the electronic work corresponds to a back cover text on a printed edition. This presentation text is integrated in the Summary field (“Résumé”). It must be filled in at least in the language of the book.

If there is no summary, it is imperative to include an Extract (Extrait) from the book (which must be representative of the content of the book). Both the summary and the excerpt should be kept to a reasonable size: ideally no more than 1,000 characters.

The field “Note de la rédaction au sujet de la publication” displayed as “Note de l’éditeur“, allows you to enter a short text about the book, or additional information about the edition of the book.

These three fields should not contain any unwanted tags or formatting, for more information see our documentation “Paste without unwanted formatting and tags in Lodel forms”.

Possibilities of multilingual fields

The Abstract (Résumé) is a multilingual field:

  • You must specify the language of the text you are integrating;
  • It is possible to integrate different language versions of a presentation text.

Language scope of OpenEdition Books sites
Lodel OpenEdition Books sites currently support 37 languages for multilingual abstract fields, including most European languages in the Latin alphabet, as well as Arabic, Chinese, Japanese, Russian, Modern Greek, Turkish, and more. If a need arises for a new linguistic corpus, we can anticipate the integration of new languages.

Click on the drop-down menu and select the language. Add an abstract and enter the presentation text.

Add a summary in another language

Select another language from the drop-down menu. A new field opens below the previous one. Add the text to it.

Integrate an extract (Extrait)

The book extract provides introductory text in the absence of a summary or back cover equivalent.

Attention: If an abstract is already present, the extract will not be displayed.

The extract is not a multilingual field. It is to be filled in the language of the book itself.

Here is an overview of site-side:

Integrate an editor’s note

Text embedded as an Editor’s Note (Note de la rédaction) appears as an Editor’s Note (Note de l’éditeur) on the book’s public page.

A Note alone cannot constitute a presentation of the book: it must accompany an Abstract (Résumé) or an Extract (Extrait) to include additional information: details on the edition, credits, contextualization of the publication.

Book index group (Groupe index des livres)

Mots-clés

The keywords are distributed according to languages. Originally, six keyword languages are assignable:

  • Français (Mots-clés)
  • Anglais (Keywords)
  • Espagnol (Palabras claves)
  • Portugais (Palavras chaves)
  • Italien (Parole chiave)
  • Allemand (Schlüsselwörter)

This list is not restrictive. Keywords can be created in any of the 37 languages of the Lodel sites. Please contact the OpenEdition Books team (books-support[at]openedition.org) if you have a project to add a new language keyword.

These keywords allow the navigation in the books of your site. The indexing of books by keywords is imperative for the distribution of the book. Keywords appear in the Keywords index page of the OpenEdition Books site, and are also included in the Onix and UNIMARC records of books distributed to libraries, reference services, and electronic bookstores.

Enter a keyword from an established list

Select a keyword and click on the arrow.

Add a new keyword.

Click on Add and enter the keyword. Click on OK: the new keyword is integrated.

Integrate several keywords.

Fill in the keywords with commas as separators, then click on OK.

People quoted

Why an index of named persons?

The names of people are the subject of a particular index.

  • This index is not multilingual (only one form of name for all languages);
  • It allows to integrate names of persons by distinguishing first names and surnames. In the People index page (“Personnes citées”), people will be sorted alphabetically by last name.

How to define the People Cited (“Personnes citées” of a book) ?

The use of the People Cited index does not consist in indexing all the people cited in the books and chapters of a site, but rather in listing the people treated in a significant way, on whom the book, a part, or an entire chapter offers a first-hand work. It can be historical figures (Napoleon if it is a book on the empire and Napoleon’s politics, for example), or authors analyzed and commented on (Shakespeare for a book on Shakespearean theater, Michel Foucault for a chapter on a commentary of a text by Foucault).

The purpose of this index is twofold:

  1. to make it possible to immediately identify the people who are the subject of the book ;
  2. to cross-reference them in order to, for example, visualize a corpus of Shakespearean studies, works on Plato, etc.

On the other hand, it is not a question of indexing the authors of the book itself. An Authors index already automatically indexes all the authors of the books and chapters.

The people quoted are integrated in the same way as the book authors: Add > Enter first and last name. It is possible to add more than one.

Unlike authors, the Description is not included in the displayed data. This field is therefore not relevant in this context.

Index complémentaires : chronologique, géographique, thématique

The Chronological, Geographical and Thematic Indexes allow you to enrich the description of your works as well as the navigation in the site. Contrary to the keywords, they are not essential for the distribution of the works.

These indexes can be organized hierarchically: you can build several levels of items in the index page for periods, places or themes – main categories, secondary categories. Please contact the OpenEdition Books team to set up such a project
(books-support[at]openedition.org).

How to use the chronological, geographical and thematic indexes?
These indexes must be the result of an editorial reflection of the site and the presentation of the works. Indeed, these indexes are all the more clear and usable as they cover all the publications. It is therefore advisable to design chronological, geographical or thematic axes of description that allow for relevant coverage of the entire collection.

Here is a site on which several types of indexes have been integrated

Other indexes

Dossiers

The Dossiers index allows you to create groupings of works that are transversal to the collections, in order to highlight subjects, disciplines, and current events. This point is covered in the section “To go further”, see XXX

OpenEdition, ISI, Bisac, Bic

The OpenEdition, ISI, Bisac, Bic indexes, visible on the book’s editing page, are filled in by the OpenEdition team. This point is explained in the document “Your site”, see XXX

Once the fields are filled in, click on Finish, the book is created.

Note: Two buttons to validate.
Finish: validates and returns to the root of the site, in the collection where the book was created.
Finish and view: validates and returns to the public display of the book.

The book in its series, at the root of the private site:

Here is an overview of the Site-side display

The Book is created. Now you need to attach the supporting documents to it.

See the documentation “Attaching a book cover” XXX and “Attaching PDFs to books and chapters” XXX

Edit the form

The fields are filled in when the book is created. It is however possible to return to the form to complete or correct it. To do this, there are two ways to access the form.

From the root

From the public view in the Site tab

Featured image: Photo by Studio Media on Unsplash. Free to use under the Unsplash License


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